Catalog / Collaboration & AI Tools Cheatsheet

Collaboration & AI Tools Cheatsheet

A quick reference guide to essential collaboration and AI-powered productivity tools, covering features, commands, and integrations to enhance teamwork and efficiency.

Communication & Meeting Platforms

Microsoft Teams

Key Features

Team channels, chat, video conferencing, file sharing, app integrations.

Commands (Chat)

/mentions - View all your mentions.
/saved - View saved messages.

AI Integration

Intelligent search, meeting transcription, noise suppression.

Shortcuts

Ctrl+Shift+M - Mute/Unmute
Ctrl+. - Search

Meetings

Schedule meetings, record meetings, share screen.

Integrations

Integrates with Microsoft 365 suite (Word, Excel, PowerPoint).

Zoom

Key Features

Video conferencing, screen sharing, breakout rooms, virtual backgrounds.

Commands (Chat)

/help - List of chat commands.
/me - Display action in chat (e.g., /me is coding).

AI Integration

Automated meeting summaries, noise cancellation, virtual backgrounds.

Shortcuts

Alt+V - Start/Stop Video
Alt+A - Mute/Unmute Audio

Meetings

Schedule meetings, record meetings, share screen.

Integrations

Integrates with Slack, Microsoft Teams, Google Calendar.

Slack

Key Features

Channels, direct messages, file sharing, app integrations, huddles.

Commands

/remind - Set reminders.
/mute - Mute a channel.

AI Integration

AI-powered search, channel recommendations, message summaries.

Shortcuts

Ctrl+Shift+E - Switch team
Ctrl+K - Quick Switcher

Channels

Create channels, join channels, use threads.

Integrations

Integrates with Google Drive, Trello, Zoom.

Project Management & Task Tracking

Asana

Key Features

Task management, project timelines, workflow automation, reporting.

Commands/Shortcuts

Tab+Q - Quick add task.
Tab+P - Assign task

AI Integration

AI-powered task prioritization, workload management, intelligent suggestions.

Task Management

Create tasks, assign tasks, set due dates.

Project Timelines

Visualize project timelines, track progress.

Integrations

Integrates with Google Drive, Slack, Microsoft Teams.

Reporting

Create reports, track progress, and share.

Trello

Key Features

Kanban boards, lists, cards, checklists, automation.

Commands/Shortcuts

Q - Quick add card.
C - Archive card

AI Integration

AI-powered card suggestions, smart search, automated workflows.

Kanban Boards

Create boards, add lists, add cards.

Lists and Cards

Manage lists and cards, add checklists.

Integrations

Integrates with Slack, Jira, Google Drive.

Automation

Automate workflows, set up rules.

Jira

Key Features

Issue tracking, agile boards, workflow automation, reporting.

Commands/Shortcuts

C - Create new issue.
. - Open operations dialog

AI Integration

AI-driven insights, intelligent search, predictive analytics.

Issue Tracking

Create issues, assign issues, track issues.

Agile Boards

Manage agile boards, create sprints.

Integrations

Integrates with Confluence, Bitbucket, Slack.

Reporting

Create reports, track progress, and share.

Document Collaboration & AI Writing Assistants

Google Workspace

Key Features

Google Docs, Sheets, Slides, Drive for real-time collaboration and storage.

Google Docs Shortcuts

Ctrl+Alt+M - Insert comment.
Ctrl+Shift+C - Check word count.

AI Integration

Smart Compose in Gmail, Explore feature in Docs, automated data insights in Sheets.

Collaboration

Real-time collaboration, comments, suggestions.

Storage

Store files in Google Drive, share files.

Integrations

Integrates with Google Calendar, Google Meet, Slack.

Microsoft 365

Key Features

Word, Excel, PowerPoint, OneDrive for document creation and collaboration.

Word Shortcuts

Ctrl+B - Bold.
Ctrl+I - Italics.

AI Integration

Editor in Word, Ideas in PowerPoint, data analysis tools in Excel.

Collaboration

Real-time collaboration, comments, suggestions.

Storage

Store files in OneDrive, share files.

Integrations

Integrates with Microsoft Teams, Outlook, SharePoint.

Grammarly

Key Features

AI-powered writing assistant for grammar, spelling, and style checking.

Commands

Real-time suggestions, tone detection, plagiarism checks.

AI Integration

Advanced grammar checks, style suggestions, vocabulary enhancement.

Writing Assistance

Grammar checks, spelling checks, style checks.

Tone Detection

Detect the tone of your writing, make suggestions.

Integrations

Integrates with Google Docs, Microsoft Word, web browsers.

AI-Powered Brainstorming & Idea Generation

Miro

Key Features

Online whiteboard for brainstorming, visual collaboration, and strategic planning.

Commands/Shortcuts

Ctrl+C - Copy.
Ctrl+V - Paste.

AI Integration

AI-assisted diagramming, smart drawing tools, automated sticky note clustering.

Brainstorming

Brainstorm ideas, collaborate visually.

Visual Collaboration

Collaborate visually, share ideas.

Integrations

Integrates with Slack, Microsoft Teams, Google Workspace.

Lucidchart

Key Features

Diagramming tool for creating flowcharts, mind maps, and organizational charts.

Commands/Shortcuts

Ctrl+Z - Undo.
Ctrl+Y - Redo.

AI Integration

Automated diagram generation, smart shape alignment, data linking.

Diagramming

Create diagrams, flowcharts, mind maps.

Flowcharts

Create flowcharts, map processes.

Integrations

Integrates with Google Workspace, Microsoft Office, Atlassian.

MindMeister

Key Features

Online mind mapping tool for brainstorming and collaborative idea generation.

Commands/Shortcuts

Insert - Add a new topic
Delete - Delete a topic.

AI Integration

AI-powered topic suggestions, automated mind map layouts, smart formatting.

Mind Mapping

Create mind maps, brainstorm ideas.

Idea Generation

Generate ideas, collaborate on mind maps.

Integrations

Integrates with Microsoft Teams, Google Workspace, Atlassian.