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April 24, 2025 23:36
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KanbanMail Cheatsheet

Unlock peak email productivity with this quick reference guide for KanbanMail, covering essential shortcuts, navigation, task management, and board organization.

Navigation & Email Actions

General Navigation

j

Move down to the next item (email/task).

k

Move up to the previous item (email/task).

o or Enter

Open the selected email/task.

u

Go back to the list view from an open item.

n

Move to the next column.

p

Move to the previous column.

Shift+u

Go back to the board view from a column list.

?

Show keyboard shortcuts help dialog.

Email Triage & Actions

e

Archive the selected item.

# or d

Delete the selected item.

s

Snooze the selected item for later.

m

Move the selected item to a different column.
(Followed by column key or selection).

r

Reply to the selected email.

f

Forward the selected email.

a

Reply all to the selected email.

c

Compose a new email/task.

Board & Column Management

Column Actions

Shift+n

Add a new column to the current board.

Shift+r

Rename the currently selected column.

Shift+d

Delete the currently selected column (usually requires confirmation).

Shift+s

Sort items within the current column (e.g., by date, sender, priority).

Shift+c

Collapse/Expand the current column.

Shift+m [key]

Quickly move selected item to column associated with [key] (if quick keys are configured).

Board Management

b

Open the board switcher/manager.

Shift+b

Create a new board.

Shift+e

Edit settings for the current board.

Shift+x

Export the current board data.

Shift+i

Import board data.

Ctrl/Cmd + [number]

Switch directly to a specific board (if numbered).

Alt/Option + [number]

Quickly move item to column [number] on the current board.

Usage Tips: Organizing Columns

Standard Flow: Typical columns might be ‘Inbox’, ‘To Do’, ‘Waiting’, ‘Done’, ‘Archive’.

Inbox -> To Do -> Waiting -> Done -> Archive

Priority Flow: Add priority levels as columns.

Inbox -> High Priority -> Medium Priority -> Low Priority -> Done

Project-Based: Create columns for different projects or clients.

Inbox -> Project A -> Project B -> Project C -> Done

Context-Based: Organize by context (e.g., @Office, @Home, @Waiting).

Inbox -> @Office -> @Home -> @Waiting -> Done

Drag and drop emails between columns or use the m shortcut followed by the target column.

Use clear, concise names for your columns to understand your workflow at a glance.

Limit the number of items in ‘In Progress’ columns to manage work-in-progress (WIP).

Productivity & Customization

Search and Filtering

/

Open the search bar. Type keywords to filter items.

Esc

Close the search bar or clear filters.

Filter: `from:[email protected]`

Show emails from a specific sender.

Filter: `subject:keyword`

Show emails with keyword in the subject.

Filter: `in:column_name`

Show items only in a specific column.

Filter: `has:attachment`

Show emails with attachments.

Filter: `is:unread`

Show only unread items.

Combine filters: `from:alice subject:report is:unread`

Combine multiple search criteria.

Quick Actions & Tips

Use the ‘.’ shortcut: After performing an action (like moving an email or archiving), press . to repeat the last action on the currently selected item. Incredibly fast for processing multiple similar emails.

Multiple Selection: Use x to select multiple items, then perform actions (e, #, m) on the entire selection.

Mark as Done: Move items to your ‘Done’ column to signify completion or archiving from active workflow.

Keyboard First: Aim to use keyboard shortcuts as much as possible for speed and efficiency.

Regular Review: Schedule time to review your ‘Waiting’ or ‘Snoozed’ columns to follow up on items.

Empty Inbox Regularly: Process new emails quickly, sorting them into appropriate columns rather than leaving them in the Inbox.

Customization & Settings

g s

Go to Settings.

Settings > Shortcuts

View or customize keybindings if the application allows.

Settings > Boards

Manage boards, including adding, removing, and ordering them.

Settings > Appearance

Customize the look and feel, including theme options.

Settings > Integrations

Configure integrations with other tools or services.

Board Settings

Access settings specific to the current board, often for column quick keys or automation rules.